How to create an appointment file for Outlook to hyperlink on a web page

Ever wonder how those sites create a link that will download an appointment to your Outlook calendar? Well if so, here is a somewhat quick and dirty method to do it.

1. Go to your Outlook calendar and create the appointment like you usually would, but choose to save it as a vCalendar Format (*.vcs)

2. Put this saved VCS file on a fileshare or web site so your population can download it.

3. Create a hyperlink where you want to have it "downloadable", like: Microsoft Financial Services Conference: Click to download

Microsoft Financial Services Conference: <a href="http://www.jasonhaley.com/files/finsvc.vcs">Click to download</a>

You could create an asp page that you could send arguments to and create this vcs file on the fly, but I'll leave that as an excercise for the user.

posted on Friday, April 09, 2004 10:02 AM

Feedback

# re: How to create an appointment file for Outlook to hyperlink on a web page

Hey Jay,

This could be real useful for doing work like crm customization. Where everything needs to end up in Outlook...
4/9/2004 8:52 AM | Greg

# re: How to create an appointment file for Outlook to hyperlink on a web page

thanks for posting this - the simple things always seem to be the hardest to find.
4/26/2004 11:13 AM | tara

# re: How to create an appointment file for Outlook to hyperlink on a web page

Yes, but OutLook says "Internal Error" when I try to save like vcs/ics format.
6/20/2004 10:02 PM | SMS31

# re: How to create an appointment file for Outlook to hyperlink on a web page

whats the difference between vcs and ics files?
4/21/2005 3:13 AM | rolf

# re: How to create an appointment file for Outlook to hyperlink on a web page

Has anybody visited www.hob.com (http://www.hob.com/community/remindme/outlook.asp?s=sch&id=34176) - how do we get this nice interface to essentially do the same thing with style? Daniel (beast0117@hotmail.com)
10/9/2005 5:14 AM | Daniel

# re: How to create an appointment file for Outlook to hyperlink on a web page

is there a way to directly link to the caledar instead of just the appointment?
5/16/2006 10:16 PM | Dax

# re: How to create an appointment file for Outlook to hyperlink on a web page

Is it possible to create a link from a web page to an Outlook group mailbaox calendar folder?
8/24/2006 2:21 AM | Simon

# re: How to create an appointment file for Outlook to hyperlink on a web page

Does anyone know how to download multiple appointments selectively from a webpage into outlook?
12/10/2007 1:59 PM | Sk

# re: How to create an appointment file for Outlook to hyperlink on a web page

Great, but again no one has an explanation on how to include the attendees, I dont want the client to auto select the attendees, I want the attendees emails already input into the TO field, so the client just needs to open it and click send. That would be quicker in a way where it has to be sent into a mailbox calendar where the client does not know the address.

So please anyoned who knows how to include the attendees ready .ics file to be sent, email me: djzomby@hotmail.com
3/7/2008 6:37 AM | Eric

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5/26/2008 5:29 PM | jreykvsd

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